ProTips: Unlock the Power of Procurify Integrations

Many procurement or accounts payable specialists can understand the struggle: Company purchases are often recorded in separate systems.

When data entry is manual and repeated, visibility and information are not always consistent between the systems and important financial data can be lost. The disconnect between systems can result in:

Procurify’s powerful integrations with accounting software and ERPs are designed to offset the data silos that arise from using separate procurement and accounting systems. Procurify also supports the syncing of payment records if customers use our bill pay feature.

“We built this to close the loop between Procurify and our customers’ accounting or ERP system,” said Felix Ottersbach, Product Manager for Customer Lifecycle and Integrations at Procurify. “Procurify is great for three-way matching your bills since the system contains the purchase order, receive log, and vendor invoice in one place. The integration then allows a seamless data transfer to a customer ERP or accounting system.”

Integrating Procurify with your accounting system or enterprise resource planning (ERP) software will help your organization save time, improve data accuracy, and make informed financial decisions based on real-time procurement data.

Let’s dig into what this could mean for your organization.

Data silos tend to obscure the full spending picture.

Not all team members – including the procurement specialist – have access to their company’s accounting system,” said Ottersbach. “That makes a seamless data exchange between a procurement and accounting system important to avoid manual data entry and ensure that bills get paid on time.”

Integrations enable full transparency of a company’s spending records – a rarity for many procurement and accounting departments. Integrations seamlessly sync data between finance and procurement workflows and give real-time and accurate spend data.

As mentioned earlier, many medium-sized companies have to enter financial data into multiple systems and spreadsheets that involve manual, redundant data entry between spreadsheets and systems. This can be incredibly time consuming.

Ottersbach estimates that procurement or AP specialists can spend up to 5 minutes manually importing a bill.

“On average, 60,000 bills are created in Procurify each month,” Ottersbach said. “So, having to create them as well manually in the accounting system will add up.”

Integrations offer automation tools that streamline and automate the documenting process, saving time by avoiding manual data entry and human error.

Data captured with the Procurify integrations sync directly into a company’s finance system, keeping records consistent and up-to-date.

Time is money (literally). Manual processes are often prone to human error, and hours are typically spent auditing those mistakes. Add to that the compounding cost of overpaying or duplicating payments.

Integrations minimize redundant data entry between systems to prevent discrepancies and avoid costly mistakes. They also will enable your organization to add requesters without granting access to a company’s accounting or ERP system, saving on costly licenses and training.

Manual data entry over multiple accounting systems opens the door to data discrepancies, difficulty retrieving records, and audit risks.

Procurify integrations ensure that data is accurate and automatically synced between financial systems. Providing records for audits is no longer a worry and time-suck. Integrations enhance a company’s ability to deliver compliant, accurate, and efficient reporting.

Give your busy procurement and accounting professionals their time back and provide them with peace of mind that accurate and comprehensive procurement and ERP records are available at the drop of a hat.