Accounts payable (AP) automation software

More efficient AP invoice processing

When purchasing and accounting systems are siloed, AP teams face labor-intensive, manual data entry and reconciliation tasks that are prone to errors. Procurify unifies your purchasing and accounts payable workflows, allowing you to more proactively manage spend by consolidating the end-to-end procure-to-pay process – right from the point of the initial purchase requisition. AI-enhanced automation tools streamline workflows and improve data accuracy, while flexible payment options give you unprecedented spend control.

Increase the speed and accuracy of invoice processing

AI-enhanced invoice processing pre-populates bills, minimizing error-prone manual tasks and redundant data entry.
Know what’s okay to pay with easy reconcilliation

Automated three-way matching speeds up reconciliation while eliminating errors, fraud, and overspending.
Pay bills your way with increased flexibility

Feel confident knowing invoices have been verified and approved by the right people, with flexible payment options ensuring accurate and timely bill payments.

AP Automation software features

Easily determine the details of what needs to be purchased, identify potential suppliers, solicit bids or proposals, negotiate contracts, and effectively manage the delivery of goods and services.

Invoice Processing

Streamline AP invoice processing with automation tools that save time and increase data accuracy during your billing processes.

Automatic OCR invoice capture helps populate bills based on the corresponding invoice and purchase order
Forward invoices to a dedicated email inbox and a corresponding bill will automatically be created
Delegate bills for approvals based on pre-configured workflows and conditions
Streamline reconciliation with automated two-way and three-way matching

Bill Management

Speed up the AP reconciliation process and sync approved bills from Procurify to ERP and accounting systems.

Track and report accruals in real time
Reconcile deposits and prepayments
Integrate seamlessly with your accounting software or ERP to centralize your spend data

Payments

Increase the speed, accuracy, and visibility of your vendor payments by managing everything from procure to pay with Procurify.

Approval workflows ensure the right teams have signed off before payments are approved
Flexible payment options: ACH, check, and wire transfer in the US and EFT in Canada
Schedule bill payments in advance to avoid missed or late vendor payments
Create bills for items not yet received to make deposit payments to vendors

Explore bill payments

AP automation software FAQs

To help you understand how AP automation software can revolutionize your accounts payable process, we’ve answered the most frequently asked questions about its features and benefits.

What is accounts payable automation software, and how does it work?

Accounts payable automation software is a tool designed to streamline and automate the accounts payable (AP) process. It manages various tasks such as invoice capture, approval workflows, payment processing, and reconciliation. The software captures invoice data, matches it with purchase orders and goods received notices, and routes it for approval. By automating these processes, AP automation software reduces manual effort, minimizes errors, and accelerates payment cycles. This helps organizations ensure timely payments, maintain good supplier relationships, and optimize cash flow.

What are the benefits of using accounts payable software in my organization?

Implementing accounts payable automation software offers several significant benefits, including:

Increased Efficiency: Automates repetitive tasks, freeing up time for your AP team to focus on more strategic activities.
Enhanced Accuracy: Reduces manual data entry errors by capturing invoice data electronically and matching it with related documents.
Improved Compliance: Ensures that all payments comply with company policies and regulatory requirements, providing an audit trail for accountability.
Cost Savings: Lowers processing costs by reducing paper usage, manual work, and payment delays.
Better Cash Flow Management: Provides real-time visibility into outstanding invoices and payment schedules, enabling better cash flow management.

How does Procurify’s accounts payable automation software streamline the accounts payable process?

Procurify’s accounts payable automation software streamlines the accounts payable process by providing a comprehensive suite of tools for managing invoices and payments. The software captures invoice data using optical character recognition (OCR) technology, matches invoices with purchase orders and goods received notices, and routes them for approval based on configurable workflows. This automation reduces the time and effort required for manual data entry and approval, ensuring that invoices are processed quickly and accurately. Additionally, Procurify’s system provides real-time tracking and notifications, keeping all stakeholders informed about the status of invoices and payments.

Can I customize workflows for invoice processing in Procurify’s accounts payable automation software?

Yes, Procurify’s accounts payable automation software offers extensive configuration options for invoice processing workflows. You can configure approval workflows based on your organization’s hierarchy and policies, set different approval thresholds, and configure notifications to ensure compliance with internal controls. This flexibility allows you to tailor the software to your specific business processes, ensuring efficient and compliant invoice processing.

How does Procurify ensure accuracy and control in the accounts payable process?

Procurify’s accounts payable automation software ensures accuracy and control through several key features:

Automated Data Capture: Uses OCR technology to capture invoice data accurately, reducing the risk of manual entry errors.
Three-Way Matching: Automatically matches invoices with purchase orders and goods received notices to verify the accuracy of charges.
Approval Workflows: Configurable workflows ensure that all invoices are reviewed and approved according to company policies.
Audit Trails: Provides detailed logs of all actions taken within the system, ensuring accountability and compliance.

What integrations does Procurify offer with other financial systems for accounts payable automation?

Procurify integrates seamlessly with a variety of ERP, accounting, and financial systems, including QuickBooks, NetSuite, and Sage Intacct. These integrations enable data to flow smoothly between Procurify and your existing systems, ensuring comprehensive and accurate data management. The software’s API also allows for further customization and integration with other business tools, providing a unified platform for all your financial data.

What support and training does Procurify offer for using its accounts payable automation software?

Procurify offers comprehensive support and training to ensure that your team can effectively use the software. Our services include:

Onboarding and Training: Personalized onboarding and training sessions to help your team get up and running quickly.
Ongoing Support: Our support team is available to assist with any questions or issues via email, phone, or live chat.
Resource Library: Access to a wealth of resources, including user guides, video tutorials, and FAQs, to help you maximize the value of the software.
Customer Success Team: Our dedicated customer success team works closely with you to ensure your long-term success and satisfaction with the software.

What is the typical implementation timeline for Procurify’s accounts payable software?

The implementation timeline for Procurify’s accounts payable automation software varies depending on the complexity of your requirements and the size of your organization. However, a typical implementation process includes:

Initial Consultation: Understanding your specific needs and objectives.
Setup and Configuration: Configuring the software to fit your workflows and processes.
Data Integration: Integrating with your existing ERP and accounting systems to ensure comprehensive data collection.
Training: Providing training sessions for your team to ensure they are comfortable using the software.
Go-Live: Launching the software and providing ongoing support to ensure a smooth transition. Generally, the implementation process can take anywhere from a few weeks to a few months, depending on the scope and scale of the project.

Accounts payable testimonials

Discover how businesses have improved their accounts payable efficiency and reduced errors with Procurify’s AP automation software through the stories shared by our satisfied clients.

With Procurify, we have seen significant improvement in the account payable process, and we are at least 50% faster. We are growing and expanding quickly so much this year and Procurify has given us more firepower with the same amount of people.

Michael Motes
Director of Finance

What Procurify provides is a single unified system that actually allows us to accommodate different currencies. That just makes it consistent. We’re not treating one company, one country, or division differently than another. Everyone is adhering to the same process and to the same guidelines. It creates a level of oversight that I don’t think could happen as simply or as easily using either a different system or with just a simple internal procurement department.

Alan King
COO

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Accounts Payable (AP) Automation Software Faster Reconciliation. More Accurate Payments.